RECongress Exhibitors 2010

BY SIGNING, YOU AGREE TO THE FOLLOWING:

1. Participation in the Religious Education Congress is by invitation only. This privilege can be revoked at any time. Since Congress serves the Religious Education catechists and others involved in various ministries within the Church, materials and resources exhibited must support the ministry of the Office of Religious Education and other ministries of the Archdiocese of Los Angeles. All exhibitors must also cooperate and be willing to follow all of the guidelines as written.

2. Guidelines - The Director of the Office of Religious Education, in consultation with the staff makes decisions on the selection of exhibitors to be invited to the Religious Education Congress. The Director authorizes the Congress Event Coordinator to extend invitations to the exhibitors.

Only textbooks found to be in accord with the Guidelines and evaluation standards of the Los Angeles Religious Education Office can be exhibited.

Materials and resources exhibited must be supportive of the ministry of the Office of Religious Education. Exhibitors will be required to remove materials and programs/projects not supportive of or appropriate for use in the Archdiocese of Los Angeles.

A variety of exhibitors are invited to Congress to provide resources for the ministry of religious education and related ministries. The following general categories guide the Director and Staff of the Office of Religious Education in issuing invitations to exhibitors:

Catechetical materials (Grade K-12)
Adult education resources
Music ministry resources

Universities and colleges

Archdiocesan offices and ministries

Church supplies

Media resources

Parish resources

Liturgical resources

The Office of Religious Education reserves the right to change or amend these guidelines as necessary.

3. Booth Costs and Provisions - Each Exhibit Booth is 10’ x 10’ (limit six booths)

$975.00 per booth
$1,125.00 per corner booth

Please indicate your preference. We will do our best to honor your request; however, there are no guarantees of being assigned your requested booth location.

4. Contract for Space - Completed Reservation Form should be filed promptly and must be accompanied by a deposit of $500.00 per booth. Booth reservation will not be held without the deposit postmarked by September 18, 2009. After this date booth spaces will be offered to our waiting list. Faxed forms are not accepted and will not hold your space. The deposit is not refundable after September 18, 2009. Sending more than the required $500.00 deposit per booth will not insure a corner booth assignment. There will be no refunds.

Your reservation fee provides for drapes on the sides and back of the booth, and your name on a large sign above the back wall. You are responsible for all other equipment which can be ordered through Sunrise Decorating Company, our decorator and Drayage Company. The rules and regulations of SDC apply to all exhibitors.

5. Use of Exhibit Space - Only the contracted company, as listed on the reverse side of this form, has approval to occupy the booth space. Sub-use and assignment of a space to other entities in contracted booths is prohibited unless written permission has first been obtained from the Congress Event Coordinator. Such written permission can be refused. If a booth is sub-used without written permission, the contract holder of the booth will not be invited to return to the Congress. A $250.00 fee, paid to the Office of Religious Education, applies to the company sharing the booth.

6. Installation - Standard Booth setup time in the Anaheim Convention Center is Thursday, March 18, 2010 from 8:00 a.m. to 4:30 p.m. You should have a representative on hand at that time to give any special instructions to the setup crews and to bring your exhibit materials to your booth. Union regulations prohibit your use of dollies or pallet jacks.

7. Exhibit Location - Hall A of the Anaheim Convention Center will be the location of the Congress Exhibits. It is expected that over 24,000 registered delegates will be in attendance. NOTE: This Event is for Registered Participants only. We ask that you not extend invitations to non-attendees to visit your booth. In addition, YOU MAY NOT PROVIDE FOOD IN YOUR BOOTH SPACE.

8. Exhibit Hours - Exhibit Hall hours are from 8:00 a.m. to 5:00 p.m. on Friday and Saturday. Sunday’s hours are from 8:00 a.m. to 3:00 p.m. Congress activities are ongoing and delegates will be in the exhibit hall during the above-mentioned hours. It is essential that you have adequate personnel to serve delegates and to provide security for your booth. It is suggested that you verify credit cards with another form of identification, besides a Congress nametag, for example, a driver’s license.

EXHIBITOR WEBSITE - contains all due dates, links to forms including seller’s permit information: www.RECongress.org/resources/Exhibit2010.htm

RESTRICTIONS

A) Congress Theme/Logo - The Congress theme logo may not be used without prior permission.
B) Taping of Workshops for sale is not permitted.
C) Monetary Donations - Asking/providing canisters for monetary donations at your booth is not permitted.
D) Distribution of Materials - exhibitor personnel are not allowed outside of the booth to distribute material. This includes aisles, hallways or common areas.
E) Dismantling of your booth cannot take place earlier than 3:00 p.m. on Sunday without prior arrangements approved by the floor manger.

9. Name Badges - We will provide up to ten (10) pre-printed exhibitor badges per company. Additional name badges or changes on site are $10.00 per badge. To make changes please see Albert Guerra (Floor Manager) at his office next to SDC Service Office (see exhibitor floor map for location).

10. Exhibitor Seminar Pass - Congress will provide one pass per five booth staff. The pass will allow you admission to any ticketed workshop that is not closed because of capacity. General assemblies, concerts and liturgies are not ticketed and you are welcome to attend.

11. Entertainment - The exhibitor agrees not to sponsor group functions such as tours, speeches or other activities during Congress hours that would in any way interfere with delegates’ attendance at regularly scheduled Congress workshops or induce visitors away for the Exhibit Hall.

12. Direct Sales - Direct sales are defined as the on-the-spot transfer of goods for money, check, credit card, draft or any other kind of payment. Exhibitors who engage in direct sales are responsible for securing appropriate licenses/permits as required and collecting all applicable local and state taxes.

13. California State Seller’s Permit - All Exhibitors selling products must file for a California State Seller’s Permit. Exhibitors not selling products must also complete required forms. For further information and links to forms please go to www.RECongress.org/resources/Exhibit2010.htm

14. Fire/Safety Regulations - Stringent fire regulations do not allow Exhibitors to have racks, boxes, tables, or other display materials beyond the dimensions of your assigned booth space. Displays may not exceed the 8’ height of your back wall. Non-adherence to these regulations could result in a fine and/or booth tear down. Please be aware that the Fire Marshal prohibits the storage of empty boxes or materials behind your booth or in designated fire column areas.

You must keep the aisles, fire column areas, walkways and any designated areas clear of merchandise, trash and inventory. Please make sure you order a booth that is adequate in size to accommodate your merchandise.

15. Sunrise Decorating Company - Official Service Contractor

Exhibitor Kit - Please go to http://recongress.sundecorating.com to download all necessary forms. To help expedite your basic rental needs, you will find a form known as the "TOTAL PACKAGE," to be used to order the basic items for your booth. Prior to the event, please contact SDC Convention Services directly at (818) 352-8282 if you have questions about decorating or freight services. On site questions concerning freight charges should be directed to SDC Personnel at the Service Desk. Union workers at the docs are not to respond to issues related to freight costs.

SDC does provide on-floor, limited "non-secure" storage for use during Congress. This service is provided for an extra charge. Please check with SDC to make prior arrangements.

You may provide your own tables; however, all tables must be draped. Draping must be provided by SDC. If you have your own custom table covers, they must be flame proof due to Fire Department regulations. Please have your Fireproofing Certificate available for the Fire Marshal.

Please note that the Exhibit Hall has concrete floors. You may wish to order carpet for your booth from SDC.

The "LABOR REQUEST FORM" needs to be completed only if you need help from SDC in setting up your display.

16. Author Information/Signing - If you publish speaker’s books and/or other materials, such as audio/video tapes or other publications (check the speaker index in the Registration Guidebook), you may want to have these available for the delegates to purchase.

If you wish to have an author book signing, we have set up a special area for the author signing in the Exhibit Hall. Pre-arrangements need to be made via e-mail with Albert Guerra, Floor Manager, at a.guerra@me.com or by calling (562) 881-6412 so that location appropriate time is scheduled and personnel provided to maintain crowd control. No author signings can take place in a booth without prior consent of the Floor Manager.